The manufacture of medicines is a complex operation and must conform to GMP requirements of the MHRA. These require a system of QA designed to build quality into each product at all stages of its manufacture.
Quality assurance and quality control of medicines
The manufacture of
medicines is a complex operation and must conform to GMP requirements of the
MHRA. These require a system of QA designed to build quality into each product
at all stages of its manufacture. To this end, pharmaceutical QA services work
closely with production staff and provide a series of checks, tests and
controls throughout the manufacturing process as follows:
· pharmaceutical
quality systems
· pharmaceutical risk
management
· microbiological and
chemical testing, where appropriate, of ingredients, labels and packaging
components, in-process samples and finished products
· checking and
approval of all standard operating procedures and production documents
· environmental
monitoring in clean and aseptic areas, validating processes, equipment and
procedures
· change control
· corrective and
preventive actions
· product quality
reviews
· the performance of
sterilisers
· pharmaceutical
development work, including formulation development, stability studies and
manufacturing and analytical method development and validation
· planned quality
auditing at regular intervals
· liaison with the
MHRA.
Each manufacturing
unit is required to be licensed under the Medicines Act, holding a
manufacturer’s specials licence. A requirement of the licence is that there
must be a named production manager and named quality controller for the release
for use of all products manufactured in the unit. This is a key role for QA
pharmacists and other appropriately qualified and experienced QA staff. Before
releasing each batch for use, the quality controller has to satisfy him- or
herself that GMP, as laid down in MHRA guidance, has been complied with, that
all manufacturing and QC processes have been validated, that all checks and
tests have been carried out and are satisfactory, that all documen-tation is
satisfactory and that all other factors which affect product quality are
satisfactory. This requires QC staff who are fully trained and competent in the
quality, safety and efficacy requirements for pharmaceutical products.
Hospital pharmacists
purchase medicines either through a system of contracts or through local
purchasing arrangements with suppliers (see Chapter 3). QA pharmacists have an
important role in advising procurement staff on the quality and suitability of
commercially manufactured pharmaceutical prod-ucts purchased through the
contracting system or purchased locally. Regional pharmaceutical QA services
carry out work in assessing samples of products prior to contract awards. This
includes medication error potential analysis, involving risk assessment of each
product for its potential to lead to medica-tion errors in use. It can also
include laboratory testing for compliance with standards, and for
bioequivalence where appropriate, and assessment of the packaging and labelling
for correctness.
Holders of
manufacturers’ specials licences prepare unlicensed medicines or they may be
imported from outside the UK. These products are frequently required for
individual hospital patients with special needs when no suitable licensed
equivalent is available.
Unlicensed medicines
are not subject to the same controls as licensed medicines, and so special care
needs to be taken during their purchase and use. The MHRA and regional QA
pharmacists have issued guidance on these issues. QA pharmacists have a key
role in assessing and approving suppliers of specials, in evaluating and, if
necessary, testing the products themselves before use. They can also make an
important contribution in training and advising pharmacists and other users on
risks associated with unlicensed medicines and the standards and controls to be
applied.
Owing to their
detailed knowledge and experience of the application of the principles of QA
and GMP to manufacturing and aseptic dispensing activities, QA staff have
developed their services in the past few years to encompass other areas of
pharmacy services. A particular area is in extem-poraneous dispensing
activities. These carry a high risk to the patient if mistakes are made. The
risk of error can be reduced or eliminated by the application of appropriate QA
and QC systems. QA pharmacists have, in some hospitals, introduced systems such
as QC of dispensing ingredients, independent QC checking of documentation and
testing and releasing of extemporaneously dispensed products. Further
developments have included issuing guidance on standards, facilities and
procedures for dispensing operations and the introduction of internal and
external audit schemes. It is hoped that the application of quality systems to
dispensing processes and other high-risk areas of pharmacy practice will become
universal through-out pharmacy services in the near future.
Aseptic preparation
units in hospital pharmacies prepare a large range of injectable and other
sterile products for individual patient use, including addi-tives to infusion
solutions, total parenteral nutrition (intravenous feeding) solutions,
prefilled syringes and cytotoxic drug injections (see Chapter 6). Many of these
products have a narrow therapeutic range and carry a very high risk to the
patient if they are not made up correctly or if they become contam-inated with
microorganisms. There are many reports in the literature describe ing errors
when injections have been made up by nursing or medical staff on the ward. In
order to minimise risks to patients, whenever possible these high-risk products
should be prepared under pharmacy control in appropriate facilities where risk
of contamination risks is known to be reduced. This approach was confirmed by
the Audit Commission’s advice in A Spoonful of Sugar.
In 2007 the NPSA
published patient safety alert 20 Promoting Safer Use of Injectable Medicines,
which included a number of actions for healthcare organisations, including
risk-assessing injectable medicine procedures and con-trols in all clinical
areas, and developing an action plan to minimise high risks. As a result, there
has continued to be a large increase in the activity of pharmacy aseptic units,
with high-risk aseptic preparation activities trans-ferring to pharmacy
control. Guidance on standards for aseptic services is given in the fourth
edition of Quality Assurance of Aseptic Preparation Services. This describes
standards for facilities, procedures and controls to be applied, and also
includes useful guidance on the risks associated with aseptic prepa-ration, and
the management of these risks.
A priority for
pharmaceutical QA services is to work closely with these aseptic units to
ensure the safety and quality of the products prepared. QA staff are routinely
involved in assisting in the design of facilities, and in monitoring them using
a series of regular environmental and personnel moni-toring techniques (see
later in this chapter). They are involved in training aseptic unit staff and
regularly issue advice and guidance on all aspects of QA in aseptic
preparation. They are also involved in quality audit processes. In licensed
units, the QA officer is named as the quality controller and has responsibility
for releasing all products for use.
The continuing
direct involvement of QA personnel with aseptic prepara-tion activities is a
key future role for the QA service.
Quality audit is a
systematic and independent examination to deter-mine whether quality activities
and related results comply with planned arrangements and whether these
arrangements are implemented effectively and are suitable to achieve
objectives.
QA pharmacists have
been involved for many years in the application of audits to license
manufacturing units and other pharmacy technical services such as
radiopharmacy. In the 1990s aseptic dispensing in unlicensed units was the
subject of two NHS Executive Letters, EL(96)95 and EL(97)52. The former
required hospitals to carry out an internal audit exercise and the latter set
in place an ongoing system of external audits carried out by regional QA
specialists every 12–18 months. These audits are reported directly to the chief
executives of NHS trusts and to the commissioners of these services, with areas
requiring action highlighted. The NHS Pharmaceutical Quality Assurance
Committee has issued guidance on the training of auditors to undertake these
audits.
The audit system in
pharmacy services is now firmly established as a key component of the NHS
clinical governance agenda. Audit aims to improve quality continuously, and to
assist in the identification and management of risks and in learning from
errors and near-misses.
The QA specialists’
knowledge of quality systems, pharmaceutical QA, audit and QC is utilised
widely for advising pharmacists, other healthcare profes-sionals, health
authorities, hospital trusts and primary care trusts.
The pharmaceutical
QA specialist has a key role in catalysing innovation and ensuring its uptake,
as described in the 2008 government White Paper. As clinical practice changes
there is a constant need for the development of new formulations and for
determining their shelf-lives. R&D activity is therefore mainly focused
around formulation and pharmaceutical development pro-jects and stability
studies, although much other R&D work around analytical method development
and validation, method transfer, bioavailability and compatibility with
packaging components is carried out. R&D activities undertaken in NHS QA
services are co-coordinated through the R&D sub-committee of the NHS
Pharmaceutical QA Committee.
There is a
particularly heavy demand for R&D activities associated with aseptic
preparation of medicines, often involving complex mixtures of drug substances
and drug-packaging component interaction.
QA personnel are
increasingly involved in clinical research and good clinical practice, in
particular in providing qualified person support to clinical trials and the
releasing for use of investigational medicinal products. In 2009 the NHS
Pharmaceutical Quality Assurance Committee issued guidance on pharmacy clinical
trial activities.
Dedicated laboratory
and controlled temperature and humidity storage facilities for both real-time
and accelerated stability studies are usually avail-able in the larger
laboratories and regional QA centres.
Standards for
medical gas installations in hospitals are laid down in a health technical
memorandum (HTM02-01). This covers the design, installation, validation,
verification and maintenance of pipeline systems. Medical gases are classified
as medicinal products under the Medicines Act, and the quality controller has
responsibility for the QC of the medical gases supplied by the pipeline system.
A register of quality controllers who are authorised to release medical gas
pipeline installations for patient use is maintained by the NHS Pharmaceutical
QA Committee.
QA personnel are
regularly required to visit operating theatres, wards and other clinical areas
where medical gas pipelines are used, to carry out testing of the identity, quality
and purity of the gases prior to them being taken into use. The tests involve
using portable equipment including paramagnetic oxygen analysers, infrared gas
analysers, particle filter test units and chemical reagent tubes. A
permit-to-work system is used for recording details of work performed.
QA staff are also
involved in advising on suitable procedures for the handling, storage and
control of medical gases.
QA staff are
regularly involved in the provision of training on a wide range of QA issues to
preregistration pharmacists and to other pharmacy personnel.
Great care is taken
to ensure that all medicines used in hospitals are of a suitable quality.
However, occasionally defects are identified in medicinal products: this
requires rapid and reliable action to determine the severity of the defect and
its implications to the patient and to other patients who may be receiving
treatment from the affected batch.
Defects may be
reported by patients themselves, or by any healthcare professional. They may be
relatively minor in nature, for example chipped tablets, or potentially very
serious, for example suspected contamination of an intravenous injection.
Systems are in place in all hospitals to communicate rapidly the details of the
defect, and if appropriate to take the sample to the regional QA department for
investigation.
In the laboratory,
rapid response procedures are then initiated to investi-gate the defect, carry
out laboratory testing if necessary, and to communicate the outcome of the
investigation as appropriate. Serious defects are reported directly to the
Defective Medicines Reporting Centre at the MHRA and, if it is considered
necessary, a formal drug alert is sent to regional QA services to be
communicated throughout the NHS. In serious cases the affected batches are
withdrawn from use.
QC laboratory
facilities can be divided into two specialist areas: pharma-ceutical chemistry
and microbiology.
Pharmaceutical
chemistry facilities comprise areas for classical ‘wet’ chemical methods of
analysis and gravimetric analysis, along with laboratory areas for a range of
physical testing methods such as melting point, hardness, friability,
disintegration and dissolution testing. Wet analysis includes aque-ous and
non-aqueous volumetric analysis (although burettes have now largely been
replaced by computer-controlled autotitrator systems). Other chemistry
laboratory areas are dedicated to instrumental methods of analysis, such as spectrophotometry
(ultraviolet–visible, Fourier transform infrared and atomic absorption),
polarimetry, refractometry, subvisual liquid particle counting and
chromotography (thin-layer, gas and high-performance liquid chromatography).
The use of high-performance liquid chromatography in pharmaceutical analysis
has grown enormously over recent years owing to the ability of this technique
to separate and quantify mixtures of components in aqueous formulations. It is
also utilised very heavily in pharmaceutical development and in stability
studies since it can separate and quantify active drugs and degradation
products produced on storage. Liquid chromatogra-phy–mass spectrometry is also
used, for example for analysing cytotoxic drug residues, and a number of other
techniques are under development for the analysis of monoclonal antibodies and
other drugs of biological origin.
Analytical methods
used in the laboratories are primarily pharmacopoeial, taken from the British
Pharmacopoeia or European Pharmacopoeia or from other international
pharmacopoeias as appropriate. However, in many cases no suitable official
monograph exists, so in-house specifications are devel-oped and validated. The
frequent changes in and development of new clinical treatments require the formulation
and QC testing of new products and the ongoing development of new product
specifications and analytical methods. This presents a variety of interesting
challenges to laboratory staff, requiring a high level of scientific knowledge
and the ability to apply it to new problems.
Samples entering the
laboratory are many and varied, ranging from phar-macopoeial raw materials,
in-process samples and finished products from hospital manufacturing units to
samples of unlicensed medicines. These may have been purchased by hospitals
from commercial holders of manu-facturers’ specials licences or may have been
imported from anywhere in the world to meet a specific patient’s need. Samples
may also be of any licensed medicinal product being assessed for its suitability
for purchase, or may be the subject of a defective medicines report, referred
to the laboratory for investi-gation. In many cases (such as in the case of
suspected defective medicines) the analysis and assessment of the product are
required urgently. It is therefore essential that suitable laboratory resources
and expertise are available to deal with these when required.
A key area of work
of the laboratories is R&D, covering a range of activities including
investigational medicinal products, new product formu-lation and pharmaceutical
development, analytical method development and validation, and stability
studies. In many laboratories this work runs alongside other QC work with the
same staff carrying out QC testing and R&D activities, but in some larger
regional laboratories a separate R&D section with its own dedicated
laboratories is in place. These dedicated R&D laboratories are mainly
equipped with chromatographic equipment, especially high-specification
computer-controlled high-performance liquid chromatography equipment utilising
mass spectrometer, diode array, fluor-imetric, refractive index and other
detectors, along with gradient elution programmers and autoinjectors allowing
the equipment to be utilised 24 hours a day. Data generated are analysed by
sophisticated data-handling software systems.
As a result of the
wide variety of samples submitted for QC testing, along with the involvement in
R&D activities, laboratory staff obtain a large breadth of experience in
pharmaceutical analysis. As well as pharmacists, other laboratory staff are
trained to graduate or higher level in chemistry, microbiology or an associated
science. Opportunities exist for continuing professional development and many
QC laboratory staff have undertaken external courses such as the MSc in
Pharmaceutical Technology and Quality Assurance, run jointly by the NHS and
Leeds University.
Pharmaceutical
microbiology facilities comprise areas for carrying out a wide range of
microbiological tests on pharmaceuticals and raw materials, such as total
viable counts, incubation and reading of settle plates (and media from other
environmental and personnel-monitoring techniques such as active air sampling,
surface testing or finger dabs), organism identification, preservative efficacy
testing and microbiological stability studies. There are also dedicated areas
for carrying out endotoxin testing (using automated systems involving Limulus
amoebocyte lysate) and dedicated aseptic facilities for sterility testing.
The quantity of work
passing through the pharmaceutical microbiology laboratory has increased
significantly over recent years, reflecting the large increase in activity of
hospital pharmacy aseptic preparation and dispensing units and the publication
of standards laying down high levels of monitor-ing. Each aseptic unit is
required to undertake a programme of sessional, daily, weekly and quarterly
validation and monitoring tests, resulting in large numbers of settle plates
and other microbiological media, along with samples of finished products for
sterility testing or endotoxin testing. Microbiology laboratory facilities have
therefore increased in size and capacity in response to this increasing demand.
A key element of the
work of the pharmaceutical microbiologist is the interpretation of the
significance of the results obtained from the various tests performed and their
effect on the quality and safety of aseptically prepared and manufactured
products. This requires a constant awareness of trends in results for each aseptic
unit, and the ability to react quickly and issue advice and guidance to the
pharmacist supervising aseptic preparation if problems are found. Modern
Laboratory Information Management Systems (LIMS), utilising bar-coding and
direct data entry by laboratory staff, coupled with automatic trend analysis
and electronic reporting to the aseptic or manufacturing unit, facilitate these
processes.
The standard of
laboratory work performed is of prime importance in all hospital QC
laboratories. QA and other pharmacists, in making critically important
decisions regarding release of batches of medicines for use in patients, rely
upon all results generated, and so it is essential that all results are valid.
Pharmaceutical quality systems are in place to ensure this is the case,
including systems for staff training, supervision and checking, method
validation, calibration, traceability of standards, documentation, internal QC
procedures and participation in interlaboratory testing schemes. The
Pharmassure scheme has run successfully in this regard for many years, with a
large number of hospital QC laboratories participating. Many laborato-ries
follow an ISO 9000 quality system model. Some laboratories are accredited by
the UK Accreditation Service (UKAS) for compliance with ISO IEC 17025
standards. All laboratories associated with licensed manufacturing operations
are subject to regular risk-based inspection by MHRA inspectors. The small
number of laboratories associated with hos-pital units producing CE-marked
medical devices are also subject to noti-fied body inspection.
Specialist QC staff
are involved in the monitoring of hospital pharmacy clean and aseptic
environments used for the manufacture and aseptic dispensing of medicines, along
with other hospital clean areas such as ultraclean ventilation systems in
operating theatres, clean isolation rooms in bone marrow units and hospital
sterilising and disinfecting units. Portable monitoring equipment consisting of
a range of physical and microbiological equipment is used.
Physical testing has
several components: first, airborne subvisual particle counting, using
laser-equipped particle counters capable of counting particles as small as 0.3 mm.
A second aspect is air velocity measurements using an-emometers for calculating
the rate of air exchange in clean rooms and for ensuring that devices such as
laminar air flow cabinets and pharmaceutical isolators are operating within the
required parameters. Air pressure differen-tial monitoring between different
categories of clean rooms is undertaken using portable manometers. Filter
integrity testing is carried out using dis-persed oil particle generators and
photometric detection equipment to ensure that high-efficiency particulate air
filters and their housings are not leaking. Finally, operator protection
testing is carried out using potassium iodide discus equipment.
Microbiological
monitoring comprises settle plate testing, active air sam-pling, surface
swabbing, finger dabs and other techniques designed to monitor levels of
environmental microorganisms in the clean aseptic area and to demonstrate
whether acceptable levels are exceeded.
Owing to the
specialised nature of this work, and the high cost of some of the test
equipment, these services are often organised on a regional or group of
hospitals basis.
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